POLICY / PRIVACY
Privacy Policy
Last updated: October 7, 2026
Brivon Systems LLC (“Brivon,” “we,” “us,” “our”) is a Colorado company that provides data analytics and business intelligence services, including dashboards, reporting, data processing, visualization, forecasting models, KPI definition work, and data source audits. This Privacy Policy explains what personal and business information we collect through brivonsystems.com and during the engagement process, how we use it, who may receive it, and the choices you have.
Please read it together with our Terms of Service and Cookie Notice. If you engage us for analytics work, the proposal or statement of work for that engagement may add data-handling commitments that are specific to your project.
1. Scope of this policy
This policy applies to visitors to our website, people who submit a measure brief or contact us, and the individuals who act for client companies during an engagement. It covers information we collect directly from you and information we receive in the course of scoping and delivering analytics work.
It does not describe the practices of third-party websites you may reach through links, or the internal practices of your own organization with respect to your customers’ or employees’ data.
2. Information we collect from you
When you submit the brief form or otherwise contact us, we may collect:
- Name, work email address, telephone number, and company name
- Preferred contact method and the program you are interested in (for example BI Dashboard, Predictive Analytics, or Data Source & Quality Audit)
- The text of your message, including any description of data sources, systems, goals, deadlines, or constraints
- Your confirmation that you are authorized to discuss your company’s data and analytics needs, and your acceptance of our Terms and Privacy Policy
- Correspondence, call notes, and scheduling details created while we scope or deliver work
3. Information collected automatically
Our hosting environment and the form handler record basic technical information when you visit or submit the form, such as IP address, browser type and version, the pages requested, referring page, and date and time of the request. A short-lived session identifier is set when you submit the form so that we can limit repeat submissions. We do not run advertising trackers or third-party behavioral analytics on this site. See our Cookie Notice for details.
4. Client data shared during an engagement
Analytics work requires access to business data. Datasets, exports, credentials, dashboards, and documentation you share with us for an engagement (“Client Data”) are treated separately from website inquiry information:
- We use Client Data only to perform the agreed work, to support you after delivery, and to meet legal obligations.
- Client Data remains yours. We do not sell it, license it to third parties, or use it to train or benchmark products for other clients.
- We ask that you share only the fields needed for the scope. Where possible, remove or mask direct identifiers (names, government IDs, full payment card numbers, health information) before transfer.
- Access is limited to personnel and subcontractors who need it for the engagement and who are bound by confidentiality obligations.
- Transfers happen through a method agreed in writing (for example a secured file transfer or a read-only account in your environment). Please do not send sensitive or regulated data through the public website form.
- On completion or termination, we return or delete Client Data as described in the proposal, subject to the retention section below.
If your data includes personal information about your own customers or employees, you remain responsible for having a lawful basis to share it with us and for any notices or consents your own privacy obligations require. If a separate data processing agreement is needed, we will agree one before data is shared.
5. How we use information
- To respond to inquiries, assess fit, and prepare scoped proposals and quotations
- To deliver, support, and document analytics engagements
- To send administrative messages about scheduling, deliverables, invoices, and policy changes
- To maintain the security and reliability of our website and form handler, and to prevent spam and abuse
- To keep business records, resolve disputes, and enforce our agreements
- To comply with legal, tax, and accounting obligations
We do not use inquiry information for automated decision-making that produces legal or similarly significant effects, and we do not send marketing newsletters unless you ask to receive them.
6. How we share information
We do not sell personal information and we do not share it for cross-context behavioral advertising. We may disclose information:
- To service providers that help us run email, hosting, file transfer, invoicing, or payment collection, only as needed for them to perform those services and under confidentiality or contractual commitments
- To professional advisers such as accountants and legal counsel under duties of confidentiality
- To a successor if Brivon is involved in a merger, financing, or sale of assets, with notice where required by law
- When required by law, subpoena, or other legal process, or when necessary to protect rights, safety, or the integrity of our services
7. Retention
We keep inquiry records for as long as needed to respond, manage the relationship, and meet recordkeeping requirements. Unconverted inquiries are generally deleted or archived within 24 months. Contracts, invoices, and related correspondence are kept for the period required for tax and accounting purposes, typically at least seven years.
Client Data is retained only for the period stated in the engagement proposal or, if none is stated, for up to 90 days after final delivery to allow for revision requests and questions, after which it is deleted from our working systems. Backups are overwritten on their normal rotation. Documentation, definitions, and deliverables you have paid for are provided to you and may be kept by us in a form that does not contain Client Data.
8. Security
We use reasonable administrative, technical, and organizational measures to protect information, including access controls, encrypted transfer channels where available, and separation of engagement files by client. No method of transmission or storage is completely secure, and we cannot guarantee absolute security. If we become aware of a security incident affecting Client Data, we will notify the affected client without undue delay and cooperate on next steps.
9. Your choices and rights
You may ask us to access, correct, or delete contact information we hold about you, to restrict or stop our use of it, or to provide a copy. Email clientdesk@brivonsystems.com with the request and enough detail for us to locate your records. We may need to verify your identity and may retain information that we are required to keep by law or need to defend legal claims.
Residents of Colorado and certain other states may have additional rights under state privacy laws, including the right to know, correct, and delete personal data, and to appeal a decision on a request. We honor these rights as they apply to our activities. To appeal a response, reply to our message with the word “Appeal” and your reasons.
10. Children
Our services are intended for businesses and are not directed to children under 16. We do not knowingly collect personal information from children. If you believe a child has submitted information to us, please contact us and we will delete it.
11. Third-party links and fonts
Our pages load typefaces from Google Fonts, which means your browser requests files from Google’s servers and Google may receive your IP address and browser details under its own privacy policy. Links to other sites are provided for convenience; we are not responsible for their content or practices.
12. Changes to this policy
We may update this policy from time to time. The “Last updated” date above shows when it last changed. Material changes will be reflected on this page, and where we hold your email address for an active engagement we may also notify you directly.
13. Contact
Questions or requests about this policy can be sent to:
Brivon Systems LLC
2625 W 8th Ave
Denver, CO 80204
United States
Phone: +1 (585) 764-3290
Email: clientdesk@brivonsystems.com